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Virtual Choir 5 Deep Field

Terms & Conditions

Thank you for visiting the website of Virtual Choir 5 (hereafter VC5) located at Any audio and/or video recording of your performance that you upload through this site (your Recording) is subject to these Terms and Conditions (Terms) so please read them carefully.  By browsing, registering, recording and/or uploading your Recording, you are stating that you have read, understood and agree to be bound by the Terms below.  Music Productions Ltd (of 4 Noble House, Mount Hill Lane, Gerrards Cross, Bucks, SL9 8SU) (Producer) operates this site and is creating VC5 in cooperation with, Eric Whitacre Inc (EWI).

You confirm, represent and warrant to the Producer, and you acknowledge that the Producer is relying on the following as a material inducement in receiving and potentially using your Recording, that as of creation and submission of your Recording:  you personally gave the vocal performance in private (not a public performance) without instrumental or vocal accompaniment (live or pre-recorded); you personally made and submitted video footage of your audio visual performance of the music composition, ‘Deep Field’ composed by Eric Whitacre (your Recording); and, you are unconditionally entitled to give and make the consents, grants, waivers and agreements in these Terms without the need for permission from or payment to any other party.

You are responsible for maintaining your equipment and services required to access the recording and upload process for the VC5. You agree that any information provided is accurate, current and true, and that you will not impersonate any other person.

In consideration of the Producer agreeing to consider your Recording for possible inclusion in a composite recording of the ‘Deep Field’ music composition (Composite Recording) (which Composite Recording will be created at the expense of Producer and in reliance on your agreeing to these Terms) which you acknowledge is a good and valuable consideration, you grant to Producer a perpetual, irrevocable, sublicensable and royalty-free license under all copyrights, trademarks, patents, trade secrets, privacy and publicity rights and other intellectual property rights, to use, exploit, reproduce, make available, edit, distribute, display, exhibit, modify, adapt, photograph, record, create derivative works, and otherwise use and permit others to use the submitted Recording throughout the universe in any and all media now known or hereafter devised, in all languages and in all versions, without liability, obligation, restriction, condition, compensation (no payment to you), credit or attribution, for any purpose whatsoever. Without limiting or modifying the Producer’s rights with respect to use of the Recording, you specifically understand and agree that the Producer will have the right, but not the obligation, to:  (1) edit your Recording together with audio, visual or audio/visual material made by third parties to create a new composite recording, as it may be edited or modified from time to time in the sole discretion of the Producer (Composite Recording); (2) use the Composite Recording in the Deep Field film, as such film may be modified or reproduced from time to time (the Film) as well as in marketing, publicity, advertising and promotion directly or indirectly related to the Film (3) use the Composite Recording on and; (4) use the Composite Recording on sites or applications operated or authorized by Producer or EWI as well as third-party sites such as Facebook, YouTube, and Twitter; (5) use the Composite Recording in public performances of all types across the universe, and (6) while  the Producer is not obligated to do so, the Composite Recording may be edited in a manner that your image may be visible, recognizable and identifiable, and accordingly, you grant and expressly consent to use of your image in the Composite Recording.

Ownership of the “Deep Field” musical composition, including the notation, lyrics and music made available on (collectively, the “Music Materials”) remains with the copyright holder.  Persons who are eligible to submit Recordings as described in these Terms are permitted to use the Music Materials solely to create your Recording for submission to VC5 and the Music Materials may not be otherwise used or reproduced in any manner whatsoever.

You hereby waive any so-called “moral rights” with respect to the Recording which are now or may hereafter be recognized by custom, usage or law.

As part of this process you agree not to violate any local or international laws, nor submit any inappropriate, libellous, or obscene material.

You represent and warrant to the Producer that as of creation and submission of your Recording, you are not (and were not) subject to any music publishing agreement, recording agreement, production agreement, union or guild agreement, or any other agreement which would interfere with your ability to create or submit your Recording or grant all of the rights to be granted under these Terms. Accordingly, you represent and warrant that you have the right to agree to these Terms without the need for permission from or payment to any other party and the exercise of the rights set forth herein by the Producer will not violate any of your rights or the rights of any other third party and will not violate any contractual obligations or confidential relationships which you may have with any third party.

The Producer retains the right to remove or refuse any submissions in their sole discretion.

We may amend these Terms.  Any such amendment will be effective following either Producer’s dispatch of a notice to you or the Producer’s posting of the amendment on the VC5 site.  If you do not agree to any change to these Terms, you must discontinue using the VC5 site.  You are solely responsible for the security of your password and the confidentiality of the account through which you logged in to the Recording process for VC5.

You expressly agree that uploading a Recording is at your sole risk. The Producer is not responsible to you for the loss of any data or any unavailability caused by the Producer or any third party.

By agreeing to these Terms, you understand that to the extent permitted under applicable law, under no circumstances will the Producer or any of their respective officers, directors, employees, agents, consultants, contractors, assigns, licensors or licensees (collectively, the Released Parties) be liable under any theory of liability for any incidental, indirect or exemplary damages of any known type without limitation. You agree to indemnify and defend the Released Parties from any claims, liabilities, damages, losses, costs, expenses or fees arising from your (or anyone using your account) violation of these Terms, including, but not limited to, matters related to use of your Recording in reliance on these Terms.

Submission of your Recording shall be governed by these Terms.  In connection with anything else you submit to us – whether or not solicited by us – you agree that creative ideas, suggestions or other materials you submit are not being made in confidence or trust and that no confidential or fiduciary relationship is intended or created between you and us in any way, and that you have no expectation of review, compensation or consideration of any type.

These Terms are governed by and construed in accordance with English and Welsh law.

If any provision of these Terms shall be unlawful, void or for any reason unenforceable, then that provision shall be deemed severable from these Terms and shall not affect the validity and enforceability of any remaining provisions.

The provisions of these Terms which by their nature should survive the termination of these Terms shall survive such termination.

No waiver of any provision of these Terms by the Producer shall be deemed a further or continuing waiver of such provision or any other provision, and failure by the Producer to assert any right or provision under these Terms shall not constitute a waiver of such right or provision.

Prize Draw Terms and Conditions

  1. Each user that successfully earns all 18 badges will become an entrant and be assigned a number. Our general principle in all matters related to the Virtual Choir, including this prize draw, is transparency and fairness.  A random number generator will be used to draw 10 winners.  The numbers generated will determine the winners and this process is absolute and unchallengeable.
  2. Each entrant will only be entered into the draw once.
  3. Entrants must be 18 years of age or above on the opening date of Virtual Choir 5 submissions in order to be eligible for the Competition. Website users under 18 years of age who complete all eighteen badges will be automatically excluded from the prize draw.
  4. Winners may be required to provide proof of identity and age.
  5. The prizes are as stated, are not transferable to another individual and no cash or other alternatives will be offered.
  6. Prizes are subject to availability and the prize suppliers’ terms and conditions. We reserve the right to amend or alter the terms of competition at any time and reject entries from entrants not entering into the spirit of the competition.
  7. In the event of a prize being unavailable, we reserve the right to offer an alternative prize of equal value.
  8. The winner(s) is (are) responsible for expenses and arrangements not specifically included in the prizes, including but not limited to any necessary travel documents, travel and accommodation expenses, passports and visas.
  9. We will cover cost of any postage/shipping of prizes where required, subject to reasonable shipping options being available for the destination.
  10. The winner(s) is (are) responsible for liaising with the VC team and the provider of the prize to attain the necessary tickets and information.
  11. The draw will take place within 1 week of the closing date of VC5. Badges can still be collected after this point but users earning all badges after this point will not be entered into the draw.
  12. Winners will be notified by email within 24 hours of the draw being held.
  13. Reasonable efforts will be made to contact the winner(s). If the winner(s) cannot be contacted, or are unable to comply with these terms and conditions, we reserve the right to offer the prize to the next eligible entrant drawn at random.
  14. A list of winners will be posted on the Virtual Choir site within 5 days of the draw being held. This will include first name and country only. If the entrant has decided to keep their profile anonymous, they will not be included on the list.
  15. Winners have 2 weeks to confirm which prize they would like to claim. If a winner does not confirm which prize they would like to claim within these 2 weeks, your prize will be forfeited.
  16. No responsibility can be accepted for entries lost, delayed or corrupted, or due to computer error in transit.
  17. If you would like to remove yourself from this competition, please email [email protected].
  18. Family members of the Virtual Choir 5 team and partners are not eligible for the prize draw and will be automatically removed from the competition.
  19. This prize draw is managed by Music Productions Ltd.